VIC 2024: The agenda is released. If you are presenting at VIC 2024, please check the schedule of your contributions and keep us informed if there is any inaccuracy. Thank you for your cooperation.

Jul 26 – 28, 2024
UEH
Asia/Ho_Chi_Minh timezone
English Language Education in the Age of Artificial Intelligence

Presenter Guidelines

This guideline is to provide some specific information to support the presenters with their presentation preparation at the convention. It is important for the presenters to have look at the Agenda Overview to have a general idea about the whole program before looking at detailed Agenda. It is necessary to use the filter function of the agenda to have a better view of the details. For example, you may look at the agenda by dates, by type of contributions, by block of sessions, and by rooms. Do not forget to use the function View session details and View contribution list for specific information.

As part of the ethical guidelines of the convention, the authorship of the presentations, including names and orders cannot be modified after the abstracts are accepted, except for the spelling mistake. The affiliate of the authors cannot be changed either. However, the speakers of the presentations can be changed. The speakers must be the authors or co-authors of the presentations.

The guideline is now organized into three sections. The first section is for Oral Presentation and Workshop, the second is for Poster Presentation, and the last one is for Tech Fair. The definitions of these three presentation types are included in the Call for Abstracts.

1. For Oral Presentations and Workshops

  • Each parallel session includes multiple presentations. You can find the date, time, and location of your presentation at the convention website program which will be updated one week prior to the convention.
  • Each Oral Presentation is given 30 minutes, including 20 minutes for presentation and 10 minutes for Q&A. Each Workshop is given 60 minutes. The room moderators will do the time-keeping during your presentation. They will remind the presenters at critical periods of the last 10, 5, and 1 minutes left. The moderators may contact the presenters before the convention to provide necessary support.
  • The room facilities for the presenters include a Windows 10 OS desktop connected with a digital podium, ceiling speakers, two wired microphones, a projector, a screen of 70x70 inches or 96x96 inches. USB ports for thumb drive storage are available.
  • Although it is not advised, the presenters can bring their own laptop and connect to the projector in the presentation room through the HDMI port. No other ports are available. The presenters need to bring their own adaptors to connect their laptops with the HDMI ports if it is the case. 
  • The PowerPoint slides template can be download at <here>, but it is not strictly required. Any template for the presentation an be possible. 
  • Please don’t forget to bring an extra copy of your presentation to the event, either on a USB thumbnail drive or in your cloud storage.
  • Prepare copies of your handouts if any.

2. For Poster Presentations

  • The poster should include the technical details, including ID number, title of the study, full name(s) of author(s), institutions, and contact details. The main part of the poster should include the introduction, research questions, theoretical framework, methodology, key findings, implications, and references. 
  • The poster must be in English language, printed in the portrait orientation of A0 size (841 mm x 1189 mm, 84.1 cm x 118.9 cm or 33.1 inches x 46.8 inches including the margin), with the header of the convention, which can be downloaded at <here>. 
  • The poster should be printed on the hyflex or PVC tarp as these materials are more durable. In addition, it is important for the posters to be  technically appropriately prepared for our standee. Please have a look at the figures below to get an idea about how our standee looks like and how the posters work with our standee.
  • The poster must be visibly presented with clear illustrations. Some examples of the posters can be viewed at <here> and <here>. The poster schedule can be found on the Agenda Overview.
  • If the presenters would like their posters printed by a service offered by the host, please contact Dr. Tho Vo at doantho@ueh.edu.vn or +84982330091.
  • Poster presenters are required to stand by the poster during the scheduled duration of the poster session to answer questions from attendees.
  • All posters will not be removed from the convention venue until the end of the convention.

3. For Tech Fair Sessions

  • The tech fair session schedule can be found on the Agenda Overview
  • Each presenter will be provided with a table with power socket and WiFi connection. They need to bring their own computer, laptop, or relevant technical devices. They are advised to set up their station at least one hour before the schedule. 
  • The PowerPoint slides for better demonstration are encouraged. The audience expects to have some hands-on experience with the tools demonstrated at the tech fair sessions. 
  • Tech fair presenters are required to stand by the station during their schedule.
  • The presenters who do not start to set up their workstation at least 60 minutes prior to the schedule or do not stay at their station during the schedule is considered “no show”.